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What a $500k grant proposal looks like

austinhenley.com

131–140 of 140 posts

Re: What a $500k grant proposal looks like

#131
I only know the European grant system but I'm still perplexed why grant submissions are not blind. It's pretty obvious that certain universities usually get X grants in each cycle simply by putting their name on a proposal. I'd much prefer if you pitched the idea + costs etc. in a blinded document and have double blind decision making which proposals get accepted.

Sure that system could still be gamed but at least it would be a bit better (imo). The downside is that you cannot have the "what did you do before that merits getting the grant section" but that could come in the second round or something. It can probably be ignored, too because it doesn't matter that much if the research design is solid (imo).

Re: What a $500k grant proposal looks like

#132
The whole thing has a strong 'here's what a $1,000,000 lottery ticket looks like' vibe to it.

Don't get me wrong, I'm sure it's a great proposal and I am sure the author put in a lot of work and thinking and I am sure he deserved to win, but that's simply not enough nowadays.

Re: What a $500k grant proposal looks like

#133

Earlier quoted context omitted.

> The sad truth is $500k for a career grant seems like a lot when you're in the university, but when you get out and see where else money is being spent you realize how poor academia really is. It's not just about the $500k, it's about the freedom to do your project your way from start to finish. I can't get $500k from any investors to do my work; their number one question is what's their ROI, which is not even in th…

Respectfully, I disagree. The point you make about financial freedom, imho is an illusion. A few thoughts on your first point. The NSF Career grant affords you the latitude to pursue your research interests, but those are inevitably aligned with the academic process as you are in pursuit of tenure. So you need to publish and you need to produce publishable work- very unlikely you will choose only high risk moonshot p…

Good points!

To the first point, starting in 2017 the Career solicitation dropped the tenure track requirement. I’m not tenure track and I have no aspiration of perusing tenure.

Your point is taken about there being “investors” no matter what, but the expectations of those groups couldn’t be any more different. NSF is happy if you spend your money on grad students. The idea of building a research program that is attractive to paying masters students is a far different prospect from building a profit making venture. I’m quite comfortable talking about and demonstrating the broad impacts of my work, but those impacts don’t include making investors a boatload of money in terms of selling a product. That’s just not in the cards. And to put a finer point on it, I’m much more comfortable with my investors being the general American public and my country as opposed to principally rich people.

To your second point, I agree that it costs a lot for a company to hire an ML engineer as an employee. But I would say it is not typical for a a researcher with maybe only a couple years of experience post grad school to be offered $500k to work on any project of their own choosing for 5 years (or more, let’s just be clear that $500k is like the minimum you’re even aloud to request for a career award).

I mean, maybe that is happening, I’ve honestly never heard of that. Does anyone here have that kind of arrangement, or have you heard of anyone who has been able to pull that off? Would be very interested to know how to approach a company to convince them of that. Pay me a salary, give me $500k, let me work on whatever I want for 5 years at my own direction, and that would sound comparable to the kind of freedom you get with a career award.

Re: What a $500k grant proposal looks like

#134
post #92

Earlier quoted context omitted.

No it does mean the overhead is 280% if defined the same way as the university (overhead is calculated as percentage of non-overhead costs, not overall costs). But I'm not sure whether the company would count just an employee's salary as non-overhead costs. I'm fuzzy on the details of how overhead is usually calculated.

> No it does mean the overhead is 280% if defined the same way as the university (overhead is calculated as percentage of non-overhead costs, not overall costs). But he said: > That is my billing rate to the government is 2.8 times my hourly rate as determined by my salary. Doesn't that mean that the government pays a total of 2.8x his salary, so overhead would be 180% (+100% salary = 280% total)? Or what mistake did…

Yeah, I don't know exactly what is called "overhead" if it's the full 2.8 or 1.8 above my costs. All I know is the accountants told me to write down 2.8 and that the bill that we send the government is 2.8x what I make "hourly" for the hours work on that contract.

Re: What a $500k grant proposal looks like

#135

Earlier quoted context omitted.

I’m at a small software company that does lots of smallish (500k-1.5M) contracts like this. The government does audits to determine our overhead rate. Our is 2.8. That is my billing rate to the government is 2.8 times my hourly rate as determined by my salary. That pays for rent, benefits, and for things like the employees who aren’t on direct labor (e.g. accounting, HR, etc)

>That is my billing rate to the government is 2.8 times my hourly rate as determined by my salary. Why does your salary define the overhead rate for the entire company?

Sorry, that was me being lazy because I was typing on my phone. The government tallies up all qualified expenses the company has (salaries, benefits, rent, utilities, etc). And then tallies up all how many hours employees worked on "direct labor" so things directly related to a client (in lawyer speak, think "billable hours"). And then they come up with a ratio which is your overhead rate and that's the rate you're allowed to charge the government.

    all_expenses / total_hours_worked_by_all_employees = average_rate
    all_expenses / direct_hours_worked_by_all_employees = direct_rate
    direct_rate / average_rate = overhead_rate
    my_hourly_rate * overhead_rate = my_billing_rate
There's more nuance on what are qualified expenses and what are direct hours and things like that, but the government has formulae, and they determine your billing rate - or at least the overhead that turns into the billing rate.

Now, of course, my company can't pay me $1000/hour which turns into $2800/hour invoices to the government because then we'd be too expensive and never win the contract. So there is downward pressure on salaries because of that, and it prevents us from hiring superstars because their hourly rate will be too high. So that's one reason the government doesn't really get the A team working for them.

Re: What a $500k grant proposal looks like

#136
post #88

Earlier quoted context omitted.

The janitors are paid for by the rent. The "efficiency" here is that the university gets paid for an asset that it didn't pay for.

They get paid for the whole institution. It’s not a contracting model in the traditional sense, it a model designed to support the educational mission of the university.

> it a model designed to support the educational mission of the university.

Except for the small problem that research contracts with orgs, some for profit, that don't have an educational mission, such as SRI, BBN, etc, follow the same model (absent the donated buildings).

Re: What a $500k grant proposal looks like

#137
post #61

Earlier quoted context omitted.

I went to a grant writing workshop sponsored by the university. When I got there the entire thing, and I mean entire thing, was about buttering up the grant review officers, how to network with people at the agencies, how to work your way into being their friends, and so forth. Not a single thing about the writing process, or how to frame your ideas, or anything like that. I know that's not how grants are always awar…

Not just Theranos, virtually all early stage investment sees warm introductions as more important than a perfectly structured deck Part of it's perfectly rational: faced with two competently written but not directly comparable proposals, knowing that one of the proposers is less of a mystery than the other is additional information about their ability to deliver, and part of it's humans being humans. Ironically I'd s…

I think the last part of what you are saying is actually maybe closer to why the comparison seems apt to me. Trivial patents are another comparison. There's an Emperor has no clothes aspect of it to me, a focus on appearance of scientific prestige or rigor over actual substance. Ioannidis' "Why Most Scientific Findings are False" is maybe the best-known reference point, although I think that's maybe slightly different from, if related to, the underlying phenomena I have in mind.

HN maybe isn't the best forum to explain all of this but I'm quite jaded at this point with academics.

I don't want to come across as too negative either, as implying nothing works or there is no progress or something like that, but there's a huge disconnect between what I see personally in scientific circles in actuality vs the nominal narrative in terms of how ideas are taken up, how consensus is reached, what happens to accurate but dissenting perspectives, and how credit accrues. Some of it is common to our time, but some of it I think is amplified or something in the academic community.

I also realize at some level my experiences are not universal, but that there are a lot of people who feel the same (apparently) maybe just underscores my point.

When someone like Peter Higgs is saying he wouldn't be employable today (https://www.theguardian.com/science/2013/dec/06/peter-higgs-...), scientific institutions should be paying closer attention and doing something about it.

Re: What a $500k grant proposal looks like

#138
post #92

Earlier quoted context omitted.

> No it does mean the overhead is 280% if defined the same way as the university (overhead is calculated as percentage of non-overhead costs, not overall costs). But he said: > That is my billing rate to the government is 2.8 times my hourly rate as determined by my salary. Doesn't that mean that the government pays a total of 2.8x his salary, so overhead would be 180% (+100% salary = 280% total)? Or what mistake did…

Yeah, I don't know exactly what is called "overhead" if it's the full 2.8 or 1.8 above my costs. All I know is the accountants told me to write down 2.8 and that the bill that we send the government is 2.8x what I make "hourly" for the hours work on that contract.

Yeah. So for every hour you bill, about 35 cents of every dollar goes to you and 65 goes to the company.

And this is where it's weird, because 65%, 180%, and 280% are all valid, but different, ways of looking at it.

Because you get 35% of the money, the company gets 65%. i.e. 65% of your billable hours are overhead.

Or, the company gets 180% of what you get. Or, you could say your overhead rate is 180%.

Or, you charge the government 280% of what you get paid. Which is the effective end result.

Re: What a $500k grant proposal looks like

#139
post #45

Earlier quoted context omitted.

Yeah, but that's the way these things go. The people working on this project are working on 5 other ones as well. It would be nice to work on fewer research projects at once but the way these grants work (check out the low total amount), its generally unfeasible. Its sort of laughable extremely hard to get grants from the NSF, DoD etc. wouldn't even pay 2 typical FAANG SE 1 year FTE.

I do wonder why academics don't open up research collabs with industrial engineers more frequently (without the corporation involvement). I can think of a half dozen academic research problems which are bottle necked on coding.

As academic, coding is my favorite part. I would not give that up

Re: What a $500k grant proposal looks like

#140
post #131

I only know the European grant system but I'm still perplexed why grant submissions are not blind. It's pretty obvious that certain universities usually get X grants in each cycle simply by putting their name on a proposal. I'd much prefer if you pitched the idea + costs etc. in a blinded document and have double blind decision making which proposals get accepted. Sure that system could still be gamed but at least it…

Ya I totally agree. I think the track record should be evaluated separately and independently.
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