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A two-person startup already uses twenty-eight other tools

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Re: A two-person startup already uses twenty-eight other tools

#151
IMO many people end up with a tool fetish, but some of these tools aren't worth it in a small startup:

1. You don't need Slack ($13 / month) as a two person startup — just do email and Skype

2. Notion ($16 / month) — this sounds like a glorified shared note taking app — just use Google Docs, or Dropbox Paper, or text files in a Dropbox folder

3. Sentry ($26 / month) — OK, this might be worth it, but if you have a high volume then it gets expensive — we host our own Sentry instance and past the initial setup it has mostly been a hands off deployment

4. Cloudflare ($20 / month) — not sure why they felt the need to go with the Pro account, maybe they have a lot of page rules, but for us the free account has been more than enough

5. LinkedIn Sales Navigator ($80 / month), SalesQL ($29 / month), Hubspot ($45 per month) — these are sales tools that should pay for themselves and evaluating that is easy, they either get you the leads to monetize or they don't and if not, then they aren't worth the monthly subscription

6. Figma ($24 / month) — I have mixed feelings about it, I haven't seen instances in which such software helped; might be worth it if the results are tangible and it saves you the cost of a designer; this too should be easy to evaluate and if it gets you the same results as drawing on whiteboard or paper, then get rid of it

Re: A two-person startup already uses twenty-eight other tools

#152

IMO many people end up with a tool fetish, but some of these tools aren't worth it in a small startup: 1. You don't need Slack ($13 / month) as a two person startup — just do email and Skype 2. Notion ($16 / month) — this sounds like a glorified shared note taking app — just use Google Docs, or Dropbox Paper, or text files in a Dropbox folder 3. Sentry ($26 / month) — OK, this might be worth it, but if you have a hig…

sentry does have a free level which works out decently for small/medium volumes, but yeah, self-hosting might be cheaper.

Re: A two-person startup already uses twenty-eight other tools

#153

Not exactly the same, but I have sometimes wondered how many startups are just burning other startups' money, and would collapse if VCs tightened the belt. For instance, startup X seems profitable but all revenue is from other startups not making money yet. Like a big ponzi scheme of sorts. Most products mentioned in the article are now mainstream, but for lots of them a few years back they were small and only used b…

This is part of the reason why I like working in a B2C company. B2C has it's own set of problems, but we aren't dependent on a small group of unprofitable companies.

One thing that's been really interesting is seeing how many SaaS tech companies products just don't work for us at all, for example Intercom.

Intercom is a great product, but all of their pricing is centered around how many people use your site. If you have a high-touch sales and support pipeline where a customer is worth $$,$$$s, Intercom's pricing makes sense. If you have hundreds of thousands of customers worth $$s, that's still a workable business, but Intercom's pricing is a complete non-starter.

They aren't the only one. I do wonder if they truly understand how much they are locking themselves out of some markets. Another example was the quote we got from Grafana Cloud that was more than our AWS bill.

Re: A two-person startup already uses twenty-eight other tools

#154
post #68

I am the CIO of a mostly remote, cybersecurity startup (50 FTEs). I balance between not single-threading all choices through me and not letting things get too out of hand. That means no one is every really happy. E.g., we use Uberconference for videoconferencing. We thoroughly looked at a bunch of others and chose UC for its functionality, price, and simplicity (every conference gets a simple phone number, no stupid…

It sounds like a few simple rules would help - you don't need complex procedures and forms, it can be as simple as "if you want to buy new software, ask the CIO or CTO, and in most cases they'll say yes/no on the spot". I can't help but think this is a symptom of being awash with VC cash - I can't imagine this happening in a bootstrapped business.

Note that the phrase "ask the CIO or CTO" hides an "obvious" skill: Concisely make plain the cost vs. value -- grounded in the CIO/CTO's understanding of value.

Re: A two-person startup already uses twenty-eight other tools

#155

I am the CIO of a mostly remote, cybersecurity startup (50 FTEs). I balance between not single-threading all choices through me and not letting things get too out of hand. That means no one is every really happy. E.g., we use Uberconference for videoconferencing. We thoroughly looked at a bunch of others and chose UC for its functionality, price, and simplicity (every conference gets a simple phone number, no stupid…

Your CFO got sold ... twice. Concur and NetSuite are both enterprise level software that a company with 50 FTEs does not need.

NetSuite is a never ending money pit with varying results. I dealt with a very similar situation, in which a project manager("VP") talked our owner into using NS, but it was over $100k/year and commitments were 2 years per seat at something like $5k. He ALSO wanted to do the roll out himself. 6 months later, it was still not functional.

I got pulled onto the team to help. We made _some_ progress and I hired and managed 4 remote programmers to write all the plugins and customizations we would need to make it work with our model (multi-channel e-commerce, multiple warehouses/locations). It was a nightmare all-around and completely unnecessary. PM/VP left the company because he couldn't do the job and we were stuck with a half-assed implementation at that point.

It's been around 4 years since the first day, I am no longer with that company, and I am sure they are still struggling with NS and employing multiple developers to keep things going. Good for the devs, bad for biz. I am willing to bet it's never returned a single dollar on the investment and cost them far more than they wanted to spend. If you can't see the light at the end of the tunnel at this point, cut your loses, and don't get another "solution-in-a-box".

Re: A two-person startup already uses twenty-eight other tools

#156
post #104
post #41

I’d personally drop gsuite, trello and slack and get a office365 essentials plan. I know, because I did, and it’s so much easier to manage and it’s also cheaper. I’m not going to say the tools are better with Microsoft, because to me it’s really much of the same where I genuinely don’t really like any of the options. But because it’s not worse either, you kind of get used to it. I think if you got the full teams/one-…

A counterpoint (also based on personal experience): recently moved from a company that uses Office365 to a one that uses GSuite. Communications and document sharing feels far more simpler and productive. I can't quite put my finger on why, but working on GSuite just feels faster and less clunkier.

We have both – everyone in the company uses GSuite, and then ~10% of the company use Excel and Outlook (connected to Gmail) for particular business requirements.

The technical support for the Office 365 part is roughly the same load as the technical support for the GSuite part.

Re: A two-person startup already uses twenty-eight other tools

#157
post #41

I’d personally drop gsuite, trello and slack and get a office365 essentials plan. I know, because I did, and it’s so much easier to manage and it’s also cheaper. I’m not going to say the tools are better with Microsoft, because to me it’s really much of the same where I genuinely don’t really like any of the options. But because it’s not worse either, you kind of get used to it. I think if you got the full teams/one-…

The Teams UI has some huge blind spots.

Now, you can finally sort-of-almost-reliably switch between different accounts. This used to just not work, for me.

But you still can't see what account you're actually logged in with. I can only see my initials and name - and my initials and name's the same for all 4 MS accounts I have (private/family, employer, client 1, client 2).

When you press "back" from an open document, you don't go back to the folder you opened it from, but to the root of the document library.

The conferencing generally works OK-ish, but sometimes it just used another audio device that it says in the settings. The simplest solution is to reboot. Sometimes it works to switch device, re-start teams, and then switch device again.

Re: A two-person startup already uses twenty-eight other tools

#158
post #41

I’d personally drop gsuite, trello and slack and get a office365 essentials plan. I know, because I did, and it’s so much easier to manage and it’s also cheaper. I’m not going to say the tools are better with Microsoft, because to me it’s really much of the same where I genuinely don’t really like any of the options. But because it’s not worse either, you kind of get used to it. I think if you got the full teams/one-…

If you and your cofounder are already used to trello why is

> because it’s not worse either, you kind of get used to it.

a compelling argument to switch. The time and irritation I spend "getting used to it" could be spent learning, designing, schlepping, and re-planning my way to product-market fit in my core competency.

Re: A two-person startup already uses twenty-eight other tools

#159
post #93
post #73

SoftBank invested something like $24bn in WeWork, which went to the real estate bubble plus free beer for techies. There is an astonishing amount of money out there. In the case of the Saudi investment through SoftBank, it's practically a moral imperative to relieve them of it. Enjoy it while it lasts. Voluntary redistribution through loss making startups is the comfortable alternative to wealth taxes.

> Voluntary redistribution through loss making startups is the comfortable alternative to wealth taxes. That's just a little bit of redistribution from the top 1% to the top 10%, at best. Tech startups and their new fancy apps aren't putting food on the table or paying the health care bill for the bottom 90%.

This “berniespeak” needs to go away. It’s divisive and further entrenched people into polarization. There have been plenty of people from the “bottom 90%” that entered a new income bracket thanks to technology. Let’s celebrate it instead of generalizing it to conform to a politicians ideological battle against the “wealthy”

Re: A two-person startup already uses twenty-eight other tools

#160

Earlier quoted context omitted.

non-technical staff need access to tools like Notion, Slack and Hubspot, the bills add up quickly

What does notion do? I've seen businesses run on Microsoft tools and Engineering tools exclusively.

To be fair, a lot of businesses used to run on typewriters and a really big ledger.
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