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The Search for the Perfect To-do List

steveworsley.com

81–90 of 128 posts

Re: The Search for the Perfect To-do List

#81

To-Do Lists is one of those things that bugs me a lot. There are hundreds of apps out there but none of them seem to do them particularly well. I think the perfect To-Do list would have - the ability create (and allow others to create, subject to black/white-listing) a task by sending an email to my list - the ability to delegate tasks to others (whether they're users of the app/service or not) - order in a way that…

I've tried a few and really like Wunderlist -- https://www.wunderlist.com

Re: The Search for the Perfect To-do List

#82

I haven't found a decent ToDo list with this killer feature: dependencies. I want to mark a task as dependant on another being done. I want to add time estimates to those tasks, and see a gantt chart. I want tasks to show the sum of their dependencies estimates next to their own estimates. I want priorities to also flow through dependency chains in this manner - if a high priority task is dependant on a low priority…

Omnifocus does this with sequential projects if you're willing to buy into their ecosystem and learning curve.

Re: The Search for the Perfect To-do List

#83
post #78

What works for me For work: Outlook Tasks list on the right hand pane Killer features: - Single click to flag any email as a task - Drag and Drop to reorder - Set custom date/time folow up reminders For personal life: For things with no deadline - A gmail thread with my wife where we just keep "replying all"; For things with dates / deadlines - A Shared google calendar with my wife I guess its a highly personal choic…

I think what makes Outlook Tasks list work for you is the fact that it's there in-your-face all the time, already embedded into the mail app you use. This little step of saving you the need to open a different app in a different window makes the real difference for most people. Actually, this was the main reason I've used Sortd & Yanado (highly recommended) a while.

This is why one of my four monitors at work has emacs w/ org-mode up. Its omnipresence makes it easier to work into my daily workflow. But most folks don't end up with 4 monitors. This setup doesn't work as well on my home laptop since I don't have the space to dedicate to this.

Re: The Search for the Perfect To-do List

#84

Earlier quoted context omitted.

But I find all tasks to be done, face these constraints, and need to be managed in this way. PM software tends to include other stuff - like team management, SLA considerations etc. dependencies should be part of any task management system IMHO.

I think you might be blurring the lines between task management and to do lists. To do lists are what the name implies, a list of things to do. Once you start adding things like dependencies, etc. to a to do list, it's not really a to do list any more. If you are going to be that detailed about how you do your tasks, then a traditional Project Management tool (like Microsoft Project) is probably what you need. Sure i…

Lots of applications are really full featured databases with a simplifying user interface to suit a particular use case. I think a good Todo list could and should be the same - with both a simple Todo use case supported while also able to become more full featured (I would like something able to handle "getting things done" style planning. But why not be able to scale to full-on project management? It could be made pluggable.)

Re: The Search for the Perfect To-do List

#85
post #7

The perfect to-do list is the one that inspires you to do the things on the list. This is highly individual. I'm glad you found that Trello works well for you, but that doesn't mean everyone else's search will end in the same place.

I number of years back, we were looking for a new activity tracking system at the company where it worked. (Meetings, papers, etc.) One of the things that became very obvious was that the decision was going to end up being very influenced by things like the nature of the activities, the degree to which it was important to track progress in an ongoing project, and what were the important attributes to record.

We actually ended up repurposing a bug tracking system (trac) because the price was right and it mostly fitted what we were trying to do. But a number of well-regarded project rtacking systems just didn't click with our needs.

Re: The Search for the Perfect To-do List

#86

To-Do Lists is one of those things that bugs me a lot. There are hundreds of apps out there but none of them seem to do them particularly well. I think the perfect To-Do list would have - the ability create (and allow others to create, subject to black/white-listing) a task by sending an email to my list - the ability to delegate tasks to others (whether they're users of the app/service or not) - order in a way that…

I've tried a few and really like Wunderlist -- https://www.wunderlist.com

I'm also using Wunderlist currently, but still experimenting with the how. Should list live long or short? Now I'm trying short-lived: an extra list per week. This adds an implicit deadline on the items in there. Now nesting lists also makes sense for me.

Re: The Search for the Perfect To-do List

#87
post #12

Earlier quoted context omitted.

was discipline an issue with your old Franklin Planner?

No. I'd spend 15 mins at the start of the day, and would take it everywhere except the bathroom. My intuition is that there should be something similar on a smartphone.

iOS/OS X only, but OmniFocus has worked well for me in this regard. Synchronizes across devices, and scheduled tasks are visible in my calendar, and calendar events are visible to OmniFocus.

If I could use it on my work computer I'd be set (Windows and Linux environment).

Re: The Search for the Perfect To-do List

#89

Earlier quoted context omitted.

But I find all tasks to be done, face these constraints, and need to be managed in this way. PM software tends to include other stuff - like team management, SLA considerations etc. dependencies should be part of any task management system IMHO.

I think you might be blurring the lines between task management and to do lists. To do lists are what the name implies, a list of things to do. Once you start adding things like dependencies, etc. to a to do list, it's not really a to do list any more. If you are going to be that detailed about how you do your tasks, then a traditional Project Management tool (like Microsoft Project) is probably what you need. Sure i…

There's something in that space, though!

Before I can have friends to dinner, I need to buy the ingredients, but before I buy the ingredients it would be good to print the recipes so I don't need to go back to the store. Also, I need to clean the dining room a bit which involves moving the elephant out of the room and into the garage.

Two little streams with deadlines: move elephant, print recipes today.

I worked on an app like this for a while as well, just arranging everything graphically, but abandoned it as too idiosyncratic....

Re: The Search for the Perfect To-do List

#90

Earlier quoted context omitted.

It's be interesting for a company like google to tackle this, e.g. "Your Todo item suggests you are wanting to bake a cake soon? You hovered over a cake recipe using vanilla pods. The store nearby stocks Foo brand vanilla pods for $12..." Maybe a little too complex though ;-D

Most likely, you just want a cake and don't care to bake it. A big obstacle to collaboration and global productivity is the assumption that it is cheaper/better to make something yourself rather than purchase it. It couldn't be further from the truth. An expert baker will bake cheaper and better cakes than I ever could. > Maybe a little too complex though ;-D It is more important than it is complex. Humanity has wait…

A lot of us enjoy the process: it's fun baking the cake, making the robot, playing with the laser cutter. That's what hacking encompasses -- the play, not just the end product.

And most expert bakers around here don't make the kinds of cakes I like. Way cheaper/better to whip one up in 20 minutes than spend hours trying to find a catering service that will use the right recipe (or an improvement) and then someone who will deliver it. The recipe: http://www.thevintagemixer.com/2013/03/tarta-de-santiago-rec...

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