Earlier quoted context omitted.
If it is PR mastery (not convinced) it's in the tone of the writing. It reminds me of a notice of late payment I received from The Economist magazine some years back. It was so darn polite and diplomatic, I kept it in a shoebox ever since. Now, whenever there's an outstanding payment issue with a client, I read the letter for inspiration.
I'd love to read that letter! Any chance you could scan it or type it up?
Anyway, here`s the link: http://www.picamatic.com/view/8244745_economist-invoice/