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Why PowerPoint should be banned

washingtonpost.com

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Re: Why PowerPoint should be banned

#171
post #76

Earlier quoted context omitted.

One of the problems with "Powerpoints" is that they serve at least two different functions--as a visual aid for the the audience during the presentation and as a leave-behind/documentation (or slideshare, etc. independent of a presenter). One presentation is very unlikely to be optimal for both. At the same time, you're right that it's unrealistic to expect multiple versions.

You can put the presentation with speaker notes (possibly curated) on the web. That may not be optimal for 'leave-behind' version, but it isn't that hard, and it would be huge improvement.

Speaker notes are one (sub-optimal) solution. I've also had years of experience trying to get people to write speaker notes for sales presentations much less for one-off conference presos. Hard to get it done. I try to do it myself but I probably do it in practice 25-50% of the time because it simply isn't a priority.

Re: Why PowerPoint should be banned

#172

Even if you did ban PowerPoint, people would just find a way to do PP-like things with something else. For example, MS Word, with the page down key (although then the transition animations go away, so that is a minor victory). In my opinion, people are just poorly educated (or not educated) in presentation making. Or to phase it another way, a school may teach them to use PP the software but doesn't teach them how to…

> Even if you did ban PowerPoint, people would just find a way to do PP-like things with something else. For example, MS Word, with the page down key (although then the transition animations go away, so that is a minor victory).

This is exactly what is to be banned. PowerPoint, Word, Impress, old school slides, blah, blah, blah.

You aren't getting around a PowerPoint ban, you are defying it. Which is part of the point, it better be dam good if you are defying the rule.

It's interesting that they give the thumbs up to Prezi though.

I tend to think good talkers do things well, crap talkers do things badly. Banning their boring slides won't stop their boring talk.

At least slides can be designed and checked by someone good with a lot of time before the talk. Correlation, not causation.

Re: Why PowerPoint should be banned

#173
Powerful speakers seldom use slides, ordinary people like me rely on PowerPoint slides to get the job done badly , when not having a strong compelling case :)

The fundamental reason is that speech are more powerful than visual presentation. When people listen their subconsciousness is activated and they tend to accept things told (think about Hypnosis), when people open their eyes their brain kick in and start analysis, they won't listen. Slides also get in the way of speaker's body language, which is another most import factors in communication.

The use of PowerPoint in class and training process is also debatable. When in college, I could understand quite clearly the fundamental principles when my professor used the tradition chalkboard to go over the equations, however, I could hardly remember any of those equations and bullet points shown using slides.

Re: Why PowerPoint should be banned

#174
post #77

I work in consulting; I have seen my fair share of badly-drawn graphics and spend more time using PowerPoint than I would care to admit. The reality is that for most of Corporate America banning PowerPoint is not going to happen anytime soon. In our industry, decks are viewed not just as presentations but general fodder for deliverables, handouts, etc. I've been on several engagements where we intentionally jam-packe…

Yeah, keynote/"compelling conference content" presentations are very different animals. Even if some would prefer my presentations of the former type stood on their own better, my focus there is on the live experience. If you're presenting the findings of a consulting project? Not so much. In that case, the charts and graphics should be professional and clean but also focus on data/recommendations/etc. Very different animals.

Re: Why PowerPoint should be banned

#175
post #112

Earlier quoted context omitted.

But this is not what PowerPoint was created for, it is designed to be an accompaniment to a speaker. If a slide deck is placed online for viewing without the speaker, the speaker notes should provide the extra detail, not the slides themselves.

Excel was created to be used as a spreadsheet, yet I am pretty sure it is used as a database far more often.

It's amazing how long this has been going on, yet a user-friendly database app hasn't supplanted it.

Re: Why PowerPoint should be banned

#176
This is largely just an argument against bad presentations - PowerPoint or otherwise. I agree that PowerPoint is not the right medium for many things (e.g. technical reports), but a lot of these critiques are also the strengths of PowerPoint. The lack of space forces the presenter to slim down their argument to the essentials. That shouldn't encourage burying important information in sub-bullets, but to the contrary, encourage highlighting key risks/concerns.

The downside of technical reports and white papers is that it's far too easy for people to blather on without purpose, and it's far too hard for me as the audience to review. I can skim through a PowerPoint in minutes and get a good sense for whether it's worth my time. It's much harder to do that with a long free-form text. I also think the presenter is more important than the medium in most cases: I bet the same person making those awful NSA slides would write an awful white paper (and vice-versa).

Long story short, people have a really hard time concisely and precisely expressing their arguments, and we all need constant practice to get better. Everyone should also have several options in their presentation tool kit and be able to use the right one for a given task.

Re: Why PowerPoint should be banned

#177
Putting together an effective presentation and visual aid (i.e. slide deck) is very time consuming, very iterative, requires a lot of thought and reflection, at least a few reviewers that are removed from putting it together and/or the topic, and a lot of practice. Reducing presentation to simply putting together a slide deck is a fail from the get-go. Blaming bad presentations on the tools used to put them together is shallow.

While there is really no substitute for good coaching, first hand experience, mistakes made and good feedback, here are a few quick tips that I've picked up over the years -

1. The best and most engaging presentations simply have a title that captures the key point and a nice/fun background photo that supports/illustrates the story. Audience will pay attention to the story instead of reading text off the slide.

2. To highlight a fact, keep it to one fact per slide. Make it short and direct (e.g. "3x faster" rather than "212.32% performance improvement").

3. To illustrate a quantitative point, one chart per page is okay, but it must be super simple and easy (absolutely no 3D nonsense, at most 3-4 bars/2 lines/3-4 pie slices, clearly labeled axes). Multiple charts are sometimes okay, but they must be each super simple, belong together, have the same scales and tell a clear and obvious story. Effective charts are a topic of its own, anything by Tufte is a great head start.

4. If you must have more than one point on a slide, keep it at 3 direct, concise bullets per page (if any bullet wraps with a large font, it's too wordy and unclear). No sub-bullets or additional explanations should be necessary. Two bullets is too little (i.e. condense it to one key point), four is too much.

5. No more than one simple diagram per page. Best to keep it to the title that captures they key point and a diagram. Additional explanatory text should not be necessary - if title + diagram can't stand on their own, they are not good enough. Also, if the point of the diagram is not immediately obvious to someone looking at it for the first time, the diagram sucks.

6. Avoid wall of text (e.g. that NASA slide on Columbia's tiles) at all costs. Audience will start reading the slide, completely tune out what you are saying and then get bored half a way through and give up.

7. Contrasting points or showing contradictory data/ideas requires extra care to avoid cognitive dissonance.

8. Background should be as plain as possible. White is best, black/gray could be okay. Anything else pretty much sucks. All text in one color, with great contrast to the background.

9. Timing/length of presentation is super important. Generally, it is very hard for people to stay focused for more than ~7 minutes, so it's good to cover a point in less than 7 minutes and then change it up a bit (e.g. change presenters, show a video, get to a different topic). Overall, presentations should be less than 30 minutes, 45 minutes tops. Anything longer than that is simply too long, you'll lose the audience. Here are two books on the topic I found helpful. They are easy to follow, very short and to the point - "Style: Toward Clarity and Grace" [1] and "Guide to Managerial Communication" [2].

* * *

Overall, the piece feels quite trashy - it dumps all the blame where it doesn't belong (tool vs. lack of presentation/communication skill). Those slides could have very well been made in Keynote or Reveal.JS and they wouldn't suck any less. The piece is also not constructive, it doesn't give reader any hints or tips how to make presentations better.

Finally, a great counterexample to the main point of the piece is pretty much every slide deck that comes with Apple/Steve Jobs' keynote. The best part is that no one remembers or pays particular attention to the deck, but if you analyze the presentation more closely or watch it a couple of times, it becomes clear how effective the decks are.

[1] http://www.amazon.com/gp/product/0226899152

[2] http://www.amazon.com/gp/product/013297133X

Re: Why PowerPoint should be banned

#178
post #124

Earlier quoted context omitted.

> Except it's difficult/impossible to edit a PDF file. How would you handle the use-case where multiple authors are collaborating on a single powerpoint file? You generate your PDF presentation from LaTeX, which is stored in git! Multiple simultaneous editors with sane merging, unlike a group of people editing a PPT file on the network drive. But those are probably not the PDF presenters you're talking about.

So you're really talking bout LaTeX, not PDF then. PDF is a publishing format, not a collaboration format. Now you run into the WYSIWYG issue, where the collaboration format needs to be "printed" in order to see the output. Is there a WYSIWIG collaboration tool for LaTeX over git?

ShareLaTeX is even Online.

Re: Why PowerPoint should be banned

#179

Earlier quoted context omitted.

That is absolutely absurd, and I'm horrified that that's being taught.

It's so that you can send the slide deck out and people have the actual presentation when they see the slides. I hate when I go somewhere and they provided just the slides of a previous talk and the slides have no real information on them, there is no context or explanation as to what the bulleted points are talking about. Not to say that the talk verbatim in the presentation is a good idea either, but people seem to…

Put that information in the speaker's notes, not in the visible slides.
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