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The Hidden Cost of Letting Workers Telecommute

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Re: The Hidden Cost of Letting Workers Telecommute

#11
There's another hidden cost that they didn't mention in this article: benefits and employment agreement requirements that vary from state to state.

We had a few colleagues that telecommuted from California in a startup that I worked at 2 years ago. Just for those two employees, the company had to draw up different benefits and employment agreements to satisfy the local California laws.

Fortunately, these costs aren't usually ongoing unless you change both on a regular basis.

Re: The Hidden Cost of Letting Workers Telecommute

#13

Ludicrous! Imagine an employee living out of state doing work at home, like preparing slides for a presentation. No telecommuting, just doing work at a desk. And that's "doing business"?

What about happening to answer the phone while on vacation? Or perhaps working on a server that's located in another state?

Well, Texas has tried recently to say that simply having a server in their state creates a nexus for sales tax purposes...

Re: The Hidden Cost of Letting Workers Telecommute

#16
It's really not that big a deal. At Stack Exchange I think we have employees in eight different states now, all individuals working from home. It's a lot of paperwork but not disproportional to the amount of paperwork you have to do per-employee anyway. It does cost something to deal with but it's a rounding error compared to the cost of those people's salaries. It is by no means a reason not to hire people who work from home in other states.

It DOES require us to collect sales tax for a bunch of different states, though. This would be a big deal if we were an ecommerce company... you'll notice that Amazon is fanatic about avoiding telecommuters; they don't want to accidentally get themselves in a position of effectively raising their prices by 8% on the entire state of Texas just to have one remote employee there.

Re: The Hidden Cost of Letting Workers Telecommute

#17
post #15

The moral of the story is: don't have employees. Have contractors.

Good luck with that. The IRS has very specific rules for who can be considered an employee and who can be considered a contractor. Attempting to treat people who should be employees as contractors is one of their number one enforcement goals, because contractors don't have withholding and are therefore far less likely to pay their taxes.

Re: The Hidden Cost of Letting Workers Telecommute

#18

Ludicrous! Imagine an employee living out of state doing work at home, like preparing slides for a presentation. No telecommuting, just doing work at a desk. And that's "doing business"?

It gets even better when states like New York can't even define what "doing business" actually means:

"Most of the law of 'doing business' is found in the decisions of courts. Those cases afford no precise measure of the extent of the activities which may be determinative of whether a foreign organization is doing business in New York for purposes of qualification. Each case must be decided on its own facts."

http://www.dos.state.ny.us/cnsl/do_bus.html

[where "foreign" == not organized in New York, not necessarily overseas]

Re: The Hidden Cost of Letting Workers Telecommute

#19
post #17
post #15

The moral of the story is: don't have employees. Have contractors.

Good luck with that. The IRS has very specific rules for who can be considered an employee and who can be considered a contractor. Attempting to treat people who should be employees as contractors is one of their number one enforcement goals, because contractors don't have withholding and are therefore far less likely to pay their taxes.

Would that matter, as long as the contractors only work one of projects which are time limited?

Re: The Hidden Cost of Letting Workers Telecommute

#20
post #7

I was wondering something similar but for countries. Say that I work for my own company developing iphone apps or something like that. Now I like to travel around so I go to the US and work from there, could it be problematic?

As far as I know there is no visa that allows foreigners to travel to the US and work remotely back home. It would be a breach of the Visa Waiver program (or any other visa) which can lead to deportation.

I'd like to hear from people who did this, told the immigrations officer about their plans and were not turned back on the border.

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