Ask HN: How do you share/organize knowledge at work and life?

To bring some structure I think the tool is less important than having procedures to provide a framework for everything.

I would look at Standard Operating Procedures. They will greatly decrease stress and give structure to every process that’s important to your business, and make it easier to scale, onboard people and allow people to fill in for others.

Also, you iterate on these procedures. As you find improvements you roll them into the process and that way becomes the new way to do something.

If you just keep documenting and improving the improvements will be noticeable quickly.

Sharing knowledge is tough; I don't think there's a silver bullet and everyone wishes they could do it better. Some strategies we use: - Mailing Lists - a collection of mailing lists people can subscribe to if they're interested in a topic. Bonus points if you dedupe messages, as it's kind of annoying to get the same message more than once. We BCC to avoid Reply-to-All discussions/arguments. - Discussion board - discourse... - Q&A - stack exchange like Q&A - Cross-team focus groups - these come in many flavours from "group level" (several teams sharing a common manager) to company wide. Some organise meetups/presentations that are really popular.

I'd encourage "all" of the above in some flavour or another, as people learn and teach differently.

Wikis built with org-mode is my magic bullet with everything under version control. The major problem was that everyone needed to know both git and Emacs to contribute but this is not the case since I made a proper web client https://github.com/mickael-kerjean/filestash

At our organization we use One Notes that serve as sort of Wiki's

I would suggest a single source of truth.

In my marriage, it’s my wife’s google calendar.

My personal projects are in a single google doc with tags I search for. I document my personal projects because sometimes I do stupid stuff and wipe out my work on accident.

For work, We use confluence as the source. We have daily stand ups that go on there. For any screenshare 1v1s I create a quick doc to cover what we discussed. We have a global team and even documenting everything will not suffice and you will need to meet on a screenshare. Record it for later reference.

I’ve been leading trainng sessions and they basically are a little technical stuff but mainly processes and where to go when you run into a problem. The best way to force people to use your wiki is to take time off or become unavailable for whatever reason.