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Ask HN: How do you pay your remote team?

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31–40 of 87 posts

Re: Ask HN: How do you pay your remote team?

#31
We hire a number of folks both as traditional contractors as well as freelancers. Here's some thoughts based on my experience:

1) Are they an employee or a contractor? You mention "employees" but talk about them invoicing you. If they are requesting payment via invoice then it sounds like a contractor. It's very important that you define this relationship early on. There are different rules for both (health insurance, paid time off, taxes owed and by who) that are handled very differently. You might have seen a lot in the press about Uber / Lyft etc handling their drivers as contractors and a lot of these reasons are the reason why. So if you're deeming them as contractors (1099s) then make sure you have a contract that makes this explicit. You can find good templates from places like Upcounsel[1], but make sure you have a lawyer take a look.

2) I spoke with the founders of Deel[2] (YC W19) just last week. Their value proposition is that they'll handle the contracts, paperwork and payments (according to your payment schedule) for a small fee (I think $10/m/contractor). This seems like a very good value prop if you hire more than 1 or 2, and one I'm looking into.

3) If you have only a few contractors, then creating a standard contract and making payments to them on submission of their invoice and time sheet (if hourly) is pretty simple. I request our contractors only send invoices monthly to limit the admin for me, and then I pay them via Transferwise (they have a USD-USD beta program that I'm not sure is open to all), because it has cheaper fees than our bank.

4) Assuming you're using a fully fledged accounting/ payroll service or otherwise, then lots of these do have a contractor payment part. The payment part isn't the difficult part, the real benefit of these systems is handling the paperwork with the government for you. We use a full PEO called JustWorks[3] which is awesome - you tell them you have a contractor, you're paying them outside JustWorks and they'll handle all the year end 1099 forms etc.

5) Freelancers. We hire many freelancers to do work for us via Upwork. It's a great tool to get things done, and will do all payments/contracts/compliance for you, for cheap. The downside is the freelancer pays pretty hefty fees, which go down over time [4]. We pay $25/m for all our freelancers paid through the system (30+ freelancers), so it works really well for us.

Happy to answer any other questions you may have!

[1] https://www.upcounsel.com/free-legal-documents [2] https://www.letsdeel.com/ [3] https://justworks.com/features [4] https://www.upwork.com/i/how-it-works/freelancer/

Re: Ask HN: How do you pay your remote team?

#33
post #30

Earlier quoted context omitted.

Until one of your employees wallets gets compromised and poof no more pay check for that cycle and no FDIC insurance.

If your employees are developers, and they don't comply with basic security precautions, they are not very good developers. Either way, if they get compromised, it's not the employer's problem.

I consider myself a good developer, I couldn't tell you the first thing about keeping a crypto wallet secure.

This comment doesn't make sense.

Also...

>if they get compromised, it's not the employer's problem.

Until they can't pay rent which has been known to affect output, or they try and make it your problem (they don't even have to succeed, just trying is enough to be a hassle.)

Re: Ask HN: How do you pay your remote team?

#36

Employees don't invoice you, you pay them a salary. Contractors invoice you. If your team is contractors (or you're paying them as contractors for tax/liability/whatever reason), they invoice you and, if you're in the US, you should also ask for a tax form (usually a W8 or W9) based on where their tax residency is. There's many apps/services to handle your payroll out there. Gusto comes to mind but I've never used it…

I use Gusto for employees and contractors, USA only. Works very well, reasonable fees. It's worth a look.

Re: Ask HN: How do you pay your remote team?

#38
post #30

Earlier quoted context omitted.

If your employees are developers, and they don't comply with basic security precautions, they are not very good developers. Either way, if they get compromised, it's not the employer's problem.

I consider myself a good developer, I couldn't tell you the first thing about keeping a crypto wallet secure. This comment doesn't make sense. Also... >if they get compromised, it's not the employer's problem. Until they can't pay rent which has been known to affect output, or they try and make it your problem (they don't even have to succeed, just trying is enough to be a hassle.)

Hm. The only area I know, that does not handle security properly is IoT, and even that is a constant target for jokes. So I am legitimately interested in knowing what is it you do, that does not involve files with restricted access?

Re: Ask HN: How do you pay your remote team?

#39
post #27

Is this a US only question? Are you mixing up employees/contractors with onsite local? Employees don't invoice you; contractors do. UK employer here. For payment, I can't think of any way of paying any employees other than via direct bank transfer. I haven't used a cheque (check in the US) for years , and certainly never for paying employees in the last 20 years. Regular international contractors are paid via Transfe…

I love the ease of Transferwise but I've run tests and a bank wire is cheaper (we get free wire fees with our business banking service so I'm not including what might be an extra $30 from your bank).

Re: Ask HN: How do you pay your remote team?

#40
post #16

Please don't send checks.. I can't think of a more annoying way to get paid! Regardless of the accounting particulars which have been discussed here, there's bound to be a much better way of actually paying folks.

This seems like a silly thing to be annoyed about. Checks don’t have fees like most other types of electronic payment, and money is money. Why would you be OK with giving up a certain percentage of your hard-earned money just because you have to go through the “hassle” of dealing with a piece of paper? Many banks even accept the check deposit via app now - you don’t even need to go to the ATM.

Edit: I’m talking about paying/being paid as a contractor/vendor, not as an employee.

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