I do all document management with an app called DEVONthink. I’ve been working with digital paper apps for years, and DEVONthink absolutely crushes everything else. I put everything in it, and I sync it between devices using WebDAV via Seafile, which also works to get data offsite in case the house burns down. It’ll do encrypted databases, and it has mobile apps that work great. I scan documents directly into it, tag…
Ask HN: How do you keep your files organized on macOS?
51–60 of 143 posts
Re: Ask HN: How do you keep your files organized on macOS?
#52Re: Ask HN: How do you keep your files organized on macOS?
#53Take a look in Finder.
Re: Ask HN: How do you keep your files organized on macOS?
#54I do all document management with an app called DEVONthink. I’ve been working with digital paper apps for years, and DEVONthink absolutely crushes everything else. I put everything in it, and I sync it between devices using WebDAV via Seafile, which also works to get data offsite in case the house burns down. It’ll do encrypted databases, and it has mobile apps that work great. I scan documents directly into it, tag…
Just curious, what kind of documents you keep in there? I have thought about it and even have a scanner but the truth is I don't seem to have anything that's actually worth saving? I have maybe 20 documents that I actually need to keep and at that scale a simple folder full of PDFs works just fine.
I also use Devon to rip web pages, either to save as a bookmark or as a one-page PDF, so when I find something useful for work or around any idea that interests me, I'll put it in Devon instead of a Chrome/Firefox/Safari bookmark. I never remember what's in the URL of a bookmark to search for it, but I do remember the content. I can search in Devon, find the PDF, and if necessary, click the link to go back to the webpage.
I write content for part of my job, so I'll use Devon for brainstorming or outlines, all in Markdown. I've written a little snippet for Keyboard Maestro so the Cmd-N in Devon asks me what type of document I want to create (markdown, plain text, or rich text), and then it creates that in the folder. If I'm doing basic stuff, like taking notes for a meeting, I just work in raw markdown, but if I'm actually formatting something like a blog post, I'll click the "Open Externally" button to open it in Macdown. I'll make action items and after the meeting transfer them to Taskwarrior for execution. I don't need to remember what happened in every meeting - I just need to remember to read the notes.
I'll collect images for blog posts and store the whole thing in a subfolder under Projects/Content/Blog/{article-slug} so that everything is nicely organized. I use the Search function for those "I know I saved something about {foo} a few weeks ago" moments. Otherwise, I jump right to the project I'm working on and am confident that everything related to it is within that folder.
I've had too many times where I've gone looking for something that I saw on my desk a few months back, and it's gone. Invariably I'll have the receipts for every other thing _except_ the really expensive thing that just broke. With Devon I no longer have that problem. I'm pretty disciplined about scanning receipts every weekend, but I definitely have to stay on top of it for the system to really be effective.
Re: Ask HN: How do you keep your files organized on macOS?
#55I do all document management with an app called DEVONthink. I’ve been working with digital paper apps for years, and DEVONthink absolutely crushes everything else. I put everything in it, and I sync it between devices using WebDAV via Seafile, which also works to get data offsite in case the house burns down. It’ll do encrypted databases, and it has mobile apps that work great. I scan documents directly into it, tag…
I never got the hang of Devonthink and couldn’t get into the habit of using it for all (or even most) files. How did you get started with it and what resources, if any, did you use? Do you always only index files (while they remain in whatever folders you have left them) or do you also import (copy into it) too?
Then I created some folders for large groups, like "Documents" at home or "Projects" for work, and broke it down from there. I don't have more than maybe 4 levels under anything, except where there are year/month breakdowns.
AFAIK Devon doesn't work outside of its own folder/database. It doesn't index everything in my ~ for example. I create stuff in Devon or drag stuff into it from outside, holding down CMD so that it moves instead of copies.
Within Devon I'll sometimes need something in two places (all receipts and tax-deductible receipts, for example), so I'll use Devon's "replicate" function to make a pointer to the same doc. For work stuff, I have templates (release_plan.md) that I'll "duplicate" to a new project. As long as they're the same, Devon has an icon that says so, but as soon as I edit one, they diverge into independent docs.
Re: Ask HN: How do you keep your files organized on macOS?
#56 Work/
Reference/
Personal/
~/Developer src/
github.com/
work.git.server/
bin/
pkg/Re: Ask HN: How do you keep your files organized on macOS?
#57- ~/workspace (for work and coding)
- ~/Documents
- ~/Downloads
I don't organize or tag them. The most I'll do is use Finder's search function, but that's rare. I tend to know where things are most of the time.
Re: Ask HN: How do you keep your files organized on macOS?
#58(when I last used macs) I used a regular folder structure and Default Folder X to keep things in there.
Re: Ask HN: How do you keep your files organized on macOS?
#59For any development work, including my home dir, I create individual git repositories, and put all relevant files within that repository. You can then easily back it up on gitlab, and take advantage of all version control features.
It's only a matter of time before your laptop gets lost, stolen or fails catastrophically. You'll inevitably find yourself wanting to access the same files from multiple devices as well. Neither of this will be a problem if you keep your data in the cloud, and use your computer purely as a compute engine and local cache.
Re: Ask HN: How do you keep your files organized on macOS?
#60There's really only 3 main directories I'm working out of most of the time: - ~/workspace (for work and coding) - ~/Documents - ~/Downloads I don't organize or tag them. The most I'll do is use Finder's search function, but that's rare. I tend to know where things are most of the time.
For the most part, just using directory structures is all I need. When working on something temporary, I also have a second SSD mounted and symlinked in ~/Work and another for ~/Projects ... I also have a NAS for backup and hard storage.