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Ask HN: How do you OCR your receipts and bills in 2018?

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Re: Ask HN: How do you OCR your receipts and bills in 2018?

#11

Post by gremlinsinc »

pbc wrote: post #9

Scanbot (ios and Android app) https://scanbot.io/en/index.html . I like the backup to Google Drive, OCR is there and seems fine but didn't used it much.

I think this is the one I use as well, or a similar one that does basically the same. Much more convenient than taking a scanner everywhere..

Re: Ask HN: How do you OCR your receipts and bills in 2018?

#12

Post by zhte415 »

Expenses: Zerox MFD emails scans to mailbox (RFID card scan, no need to manually input email address etc), scans are then attached as email documents from MFD/printer to my inbox. I then attach in ERP expense claim. This is then approved via ERP system by whoever has the cost code I'm seeking approval for, then auto-submitted to finance when approved. It is pretty smooth.

Original stamped documents are filed for 9 years for audit purposes, YMMV on what type of document needs to be stored for what period of time.

Re: Ask HN: How do you OCR your receipts and bills in 2018?

#14

Post by Jaruzel »

Karunamon wrote: post #10

+1 for this question, especially if the folks here know anything about a decent document management system that's both cross-platform and made for home users. The scanner is the eaisest part of the discussion.

Totally agree. I've a 50 sheet, dual sided document scanner sitting in a box doing nothing simply because I can't settle on a nice system that silently takes the scanned TIFFs or PDFs, OCRs them, builds a DB and surfaces the whole lot in a web GUI for searching.

There's plenty of Enterprise grade Document indexing systems out there, but they all cost 10x as much as I'm willing to pay.

What I can't find is a FOSS or even cheap commercial software that does all of the above.

Re: Ask HN: How do you OCR your receipts and bills in 2018?

#17

Post by mdp »

pbc wrote: post #9

Scanbot (ios and Android app) https://scanbot.io/en/index.html . I like the backup to Google Drive, OCR is there and seems fine but didn't used it much.

I’ll chime in for Scanbot as well. I used to use a work multi page scanner for my documents, but unless it’s more than 10 pages I just use Scanbot now. It’s got great OCR and it automatically backs up to Google Drive or Dropbox.

Re: Ask HN: How do you OCR your receipts and bills in 2018?

#19

Post by ams6110 »

zhte415 wrote: post #12

Expenses: Zerox MFD emails scans to mailbox (RFID card scan, no need to manually input email address etc), scans are then attached as email documents from MFD/printer to my inbox. I then attach in ERP expense claim. This is then approved via ERP system by whoever has the cost code I'm seeking approval for, then auto-submitted to finance when approved. It is pretty smooth. Original stamped documents are filed for 9 ye…

I don't understand why organizations are still requiring retention of original documents. Scans/Faxes have been recognized as legally adequate copies for quite a while. Are there still regulations that require original documents?
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