I think this is the key part: Around the same time as PowerPoint was gaining popularity, middle management was becoming massively criticised, says Matthew Fuller, professor of cultural studies at Goldsmiths at the University of London. Fuller suggests there’s a connection: because PowerPoint let more people share their ideas, it exposed the failings of middle management and inadvertently led to an exodus of people fr…
My experience is that the best talks have useless slidedecks. That's because the decks support the talk and do not provide a foundation for the talk. Less good talks often use the deck as a documentation platform; in that case decks become much more useful for reading offline. The exception is when decks are commented heavily for people reading it offline. But I don't see this happening often. Usually, comments are u…
Our love-hate relationship with PowerPoint
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Re: Our love-hate relationship with PowerPoint
#32The problem with Powerpoint is that it is 'not the web'. So a great amount of resource goes into a deck of slides with the graphics department doing images, someone else getting reports and someone else editing the whole thing for the boss to present. There may actually be great things in this presentation, things that should be on the main website but they are not on the main website, they are only available in this…
The main reason for using PPT is a presentation during a meeting, not to put something out on the web. And you may prefer the feature set from Word or Excel over Google Docs for some tasks, where the resulting documents can easily be emailed or put on a shared drive. Also Office 365 offers online versions of Office, or you could upload to Google Docs.
Why not just send the email to begin with, with a full, coherent summary of the proposal, have Powerful Person email their approval or rejection, and skip the several person-days worth of meetings?
First, Presenting Person, like nearly all people, is borderline illiterate, hasn't written a report or essay since college, and probably simply couldn't do so coherently in any reasonable length of time. For them, PowerPoint is a crutch to avoid having to actually commit their proposal to writing. Instead, they put up some bullet points that are vaguely related and just talk about it.
Second, there is Powerful Person. They are again, like most people, borderline illiterate, and haven't read anything longer that a listicle since B-school, so they'd rather sit back and stroke their beard for 20 minutes than bother with possibly needing to look up a word they don't understand. More importantly, the presentation or "meeting" is an opportunity to display primate dominance. Essentially they are "holding court" to demonstrate to everyone that they are the ones in charge. The idea that Presenter Person may have stayed up late getting every slide pixel-perfect in preparation for this meeting only enhances this function.
Finally, there are the spectators. Powerful Person needs them there for the primate dominance function already discussed. The more people there are to witness Presenting Person prostrating themselves before Powerful Person, the greater utility the ceremony has in this regard. Luckily, all of these people are easily convinced to show up for the meeting, because it's a way to schedule a surreptitious break into a workday that has probably had all actual breaks like lunch breaks, coffee breaks, cigarette breaks, slowly eliminated over the course of years and decades.
In short, nobody can read, nobody can write, and showing up for meetings is easier than real work. Enter PowerPoint: the software package tool-using social primates reach for most when nominally attempting to make business decisions.
Re: Our love-hate relationship with PowerPoint
#33PowerPoint is a fantastic tool when used as designed - to create slide decks to provide assistive material for an in person presentation, or longer report. The issue is, most people don't use PowerPoint like that, rather than being assistive, it becomes the end result, so you end up with very complex material distilled down to a single slide, loosing much of its value and context - or worse, inscrutable diagrams and…
I currently work at a large telecommunications corporation. This is exactly the situation, PowerPoint all the things. It’s infuriating. I wonder is it the same place. Ring a Bell ? I recently had a colleague, who fancies himself the master hacker, ask me how to edit a file on ‘this Linux thing’. I went over to his desk and he was copying shell commands from a PowerPoint presentation into PuTTY running on a Windows VM…
Surprisingly I'd love to work for a large telecom again, I enjoy the work, and surprisingly even the large corporate environment, plus, I'm in the PNW right now, and I'd like to relocate to 'not here' (Ideally DFW, but I'm not picky, just someplace warmer).
Re: Our love-hate relationship with PowerPoint
#34I don't get it. Powerpoint is literally perfect. There are no downsides. It's up to you to not overdo the designs and the animations. Personally, I always use the default theme (Black Calibri text on white background), with no animations or transitions. The included drawing tools are also world class, and help get your point across as long as you don't make it too complex.
To me, having a flip chart and/or whiteboard (preferably with ruled squares) is a necessity for a useful engineering presentation. I can operate in Powerpoint, but it requires a lot more effort. If I have to use Powerpoint for an engineering presentation, I'm either A) being forced by somebody in management or B) plan to give the presentation multiple times. In case B), I can amortize the time I have to waste putting the presentation into "Powerpoint Normal Form" over several iterations.
Re: Our love-hate relationship with PowerPoint
#35The problem with Powerpoint is that it is 'not the web'. So a great amount of resource goes into a deck of slides with the graphics department doing images, someone else getting reports and someone else editing the whole thing for the boss to present. There may actually be great things in this presentation, things that should be on the main website but they are not on the main website, they are only available in this…
The other problem with Powerpoint is that it enables the some of the worst professional behavior in us individually and in groups. Some people don't like to write. Some people don't like to read. Or read mail-outs before a meeting. And some people like to hide in endless meetings to appear as if they are busy (working), while they are just busy in endless meetings not working. Many if not most 8~20 slide presentation…
Up to you.
If you are running the company, you can set the expectation and punishment.
However, if I have read all the relevant material, what was the point of the meeting?
The problem is that meetings wind up serving multiple purposes, and you don't always know which one you are in before the meeting starts. There are meetings to hash out a difficult problem (rare, but very important). There are meetings to disseminate information and vision (common, and useless to a lot of people but required because you never know when you are the person who missed the relevant info). There are meetings to CYA (too common). There are meetings to solve things which cross management boundaries or allocate resources (somewhat less common, but important). Then there are simply political or show meetings by useless people (sadly too common).
In reality, the really big problem is that people don't feel able to slag a meeting because it looks like you are slagging the person in charge of the meeting. I can send back "Will Not Attend" to meeting requests and will get indignant responses of:
"What the hell do you mean you won't attend?"
"Fine, tell me what input from me that you are going to need."
"Ummmmmmmmmm."
"Exactly. When you can tell me what input I'm supposed to give other than consumption of oxygen, I'll attend."
Re: Our love-hate relationship with PowerPoint
#36Earlier quoted context omitted.
The main reason for using PPT is a presentation during a meeting, not to put something out on the web. And you may prefer the feature set from Word or Excel over Google Docs for some tasks, where the resulting documents can easily be emailed or put on a shared drive. Also Office 365 offers online versions of Office, or you could upload to Google Docs.
IME, they are used for the kind of meeting that isn't really a meeting at all. Nothing is discussed, and some idea is "presented" to a Powerful Person by the Presenting Person, plus some other people who are there to spectate for no obvious reason. At the end of it, Powerful Person says they will think about it, and Presenting Person will send out a summary of the meeting in email. Why not just send the email to begi…