Inbox of employees

#1

Post by jperiasw » Wed, Jun 06, 2018, 1:51 AM UTC

What happens to the inbox of employees once they move out, what kind of a right does an ex-employee have over the means of the inbox? Are the inbox buried or subjected to analysis?

Re: Inbox of employees

#2

Post by damm » Wed, Jun 06, 2018, 2:17 AM UTC

I can speak from experience that the inbox is the property of the company. Worked at many company's who would commonly just disable the email account to login and forward all new email to a manager (or ceo/whatever).

This is also true with any computer that they gave you.

> I'm not a lawyer so I can't speak for the legality of this.

But if you are talking about a company's email server that you have an account on. It's the private property of the company likely.

Re: Inbox of employees

#3

Post by megaman22 » Wed, Jun 06, 2018, 2:27 AM UTC

It's not yours, your password should be changed before you leave the building so you can't access it.

Practically, anything you want personal access to needs to be in your name, outside of business uses. Forwarding stuff from business to personal is probably questionable, depending on your industry and what you do with it.

Re: Inbox of employees

#4

Post by theshadowknows » Wed, Jun 06, 2018, 2:54 AM UTC

At my company your email inbox, sent, cc, attachments, spam, deleted items...everything is backed up instantly. Once you leave, all of your access is revoked but if necessary our mail admin can retrieve every communication that passed through our server. We’ve had to do it a couple of times actually.

Re: Inbox of employees

#5

Post by theshadowknows » Wed, Jun 06, 2018, 2:56 AM UTC

damm wrote: post #2

I can speak from experience that the inbox is the property of the company. Worked at many company's who would commonly just disable the email account to login and forward all new email to a manager (or ceo/whatever). This is also true with any computer that they gave you. > I'm not a lawyer so I can't speak for the legality of this. But if you are talking about a company's email server that you have an account on. It…

We had an employee who was terminated and had her friend who still worked for us log on to her personal drive on the network and delete everything. Of course the admins were able to retrieve it all and of course her friend was immediately terminated.

Re: Inbox of employees

#6

Post by josho » Wed, Jun 06, 2018, 3:29 AM UTC

megaman22 wrote: post #3

It's not yours, your password should be changed before you leave the building so you can't access it. Practically, anything you want personal access to needs to be in your name, outside of business uses. Forwarding stuff from business to personal is probably questionable, depending on your industry and what you do with it.

> It's not yours

Be careful. Many company policies say otherwise. For example, one of my employees just left the organization and during the off boarding process had the option to receive a copy of all their work files including emails.