Earlier quoted context omitted.
That brings back bad memories of my first day at a new job. We had discussed in the interview that they were flexible with the time I got there. On the first day, one of the first questions I was asked: New Boss: "So, what time will you be here every day?" Me: "I thought we had discussed that being flexible as traffic can be unpredictable?" New Boss: "We are flexible on the time, but you have to be here by that time…
This was the policy I implemented with my team and everyone thought it was pretty reasonable. It's basically pick your schedule, but stick to it. Otherwise scheduling meetings becomes unmanageable. That being said, I was also very clear about the policy during the interview process.
Everything that meetings at the places I've worked at, my entire life, should have been sent out in advance in /some/ format (today it'd be email) for review.
When you do that, you can also have a deadline for rounds of comments... 1st, 2nd, 3rd, etc, up to a decision deadline where whomever's allowed to make the decision can make their choice with all the views and objections/opinions laid out.
There's literally no reason to ever /actually/ have a meeting of the kind that I've been a part of.