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Don’t drown in email: How to use Gmail more efficiently

klinger.io

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Re: Don’t drown in email: How to use Gmail more efficiently

#41
post #37

I don't understand why people are constantly acting like they are required to read email. I currently have over nine-thousand unread emails in my gmail. And look! Nothing bad happened! That's getting things done. Things that aren't email .

Some of us are wired to bring that little red number to 0. Latent OCD, perhaps? It just makes me itch inside when it looks like someone might be waiting for a response. I need to learn to live with it.

Re: Don’t drown in email: How to use Gmail more efficiently

#42
post #37

I don't understand why people are constantly acting like they are required to read email. I currently have over nine-thousand unread emails in my gmail. And look! Nothing bad happened! That's getting things done. Things that aren't email .

Some of us are wired to bring that little red number to 0. Latent OCD, perhaps? It just makes me itch inside when it looks like someone might be waiting for a response. I need to learn to live with it.

On the other hand, many others have been wired to think that number should be zero.

If someone needs me urgently for something, they can ping me in our company hipchat or use any of a number of methods to contact me by voice. Email is lowest priority.

I do get through my emails, but it's not something I allow to interrupt my day repeatedly.

Since I switched over to this, the self-inflicted stress over keeping my inbox empty has gone away. ANd I still get the work done that I need to get done.

Re: Don’t drown in email: How to use Gmail more efficiently

#43
post #5

For those interested in trying this, it's worth noting that you'll need to disable some things like the tabbed inbox. The step-by-step eventually mentions this, but until you get to that point you won't see any sign of the multiple inbox UI.

It doesn't give you everything on the same screen but if you can't live without the automated filtering of a tabbed inbox, try the "Quick links" Gmail lab rather than multiple inboxes for fast access to Needs Action / Awating Reply (essentially you can save searches to the stars which appear as a set of links below your categories on the left).

Re: Don’t drown in email: How to use Gmail more efficiently

#45
post #37

I don't understand why people are constantly acting like they are required to read email. I currently have over nine-thousand unread emails in my gmail. And look! Nothing bad happened! That's getting things done. Things that aren't email .

I don't really register to the "you have to read all the e-mails" camp but when I send someone an e-mail expecting a reply I at least would like to be semi-sure they've had a chance to see it and it not just drowned in a mountain of unread ones requiring me to seek alternative contact methods.

Note: I don't expect e-mail to be replied to straight away just when there it time, if it's urgent I will most of the time use alternative contact methods.

Re: Don’t drown in email: How to use Gmail more efficiently

#46
This is very similar to the workflow I use with gmail. I use a slightly different means to achieve it though, I use Active Inbox (http://activeinboxhq.com) which is a plugin for Gmail. It helps with GTD stuff by giving "Statuses" such as Action, Waiting On and Some Day to messages (they're just labels underneath but it gives them a nice UI) and I use it to display my actioned messages next to my inbox via a feature called Radar.

That's all well and good but so far it's only what the author has done (but with, IMHO, a nicer and easier to use UI). What Active Inbox does that isn't possible without a plugin is it adds notes and "next steps" to emails, it's easiest to explain with a screenshot:

http://awesomescreenshot.com/08225ii5e9

Full disclaimer: I have been paid to add features to Active Inbox (including some of the ones I've mentioned and very cool upcoming keyboard control thingy) but I was a happy customer before that happened.

Re: Don’t drown in email: How to use Gmail more efficiently

#47
post #37

I don't understand why people are constantly acting like they are required to read email. I currently have over nine-thousand unread emails in my gmail. And look! Nothing bad happened! That's getting things done. Things that aren't email .

That sounds like Email Messie Syndrome (yeah I made that up). Why not just archive all unimportant ones daily?

Re: Don’t drown in email: How to use Gmail more efficiently

#48
post #20

I use the mailbox iPhone app. The killer feature for me is that I can snooze an email. It's close to ideal for me. This ability to show multiple inboxes on the desktop might be an interesting tool to add visibility to something on another list.

Can't beat Mailbox. Wish they had a desktop app too. The snoozing thing is essential for moving stuff out of my headspace until I can think about it. I wish everything in life had a swipe to snooze.

I recently read that a desktop app is in the works. I'm sure they are working like crazy on it.
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