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Ask HN: How do you organize everything you want to do?

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Re: Ask HN: How do you organize everything you want to do?

#221
Now that GitHub has private repos for free accounts I use issues + ZenHub as a kanban board to organize things. This helps me get the ideas out of my head and organized in one place that I can search and filter and group into milestones.

I use the same tools at the day job so why not my personal stuff too!

Re: Ask HN: How do you organize everything you want to do?

#223

1. Start with THE goal: what is the goal? Make sure it has a “why” that energizes and excites and inspires you, that imbues you with a transcendent vision of clarity.


2. Assume maximum responsibility for achieving this vision— expand your mind in a way that allows you to see the largest sphere of influence over your desired outcome. Often we think too small, and get stuck in the weeds. We wait for permission. Take responsibility. Act, and ask for forgiveness later. You alone are responsible for your dreams.


3. Practice daily meditative reflection— spend more time alone, in isolation, with yourself. Be still for long periods of time, let your mind open, and listen to what arrives, what presents itself to your mind. Pay attention to pain— discomforting thoughts and feelings are teachers pointing us where we need to go and what we need to do. Write down these thoughts. Write them all down. List, connect, associate, outline. Let these thoughts illustrate that vision, and materialize it with every connecting realization.


4. Spend time organizing these thoughts. Prioritize. Distinguish the signal from the noise. Always keep the goal in mind— each idea should connect and justify the goal, the vision. Each of these ideas should produce clarity. Create a plan, with goals, and steps for each goal.


5. Execute. Make the vision manifest through intentional activity. You alone are responsible. Do not depend on anyone. Learn what you need to learn. Partner with like minded people, who share similar visions.


6. Repeat this process daily.


Re: Ask HN: How do you organize everything you want to do?

#224

Earlier quoted context omitted.

Revisiting: Yes, all the time. The yearly plan would be framed at the start of the year, but new opportunities and personal ideas arise quite often and unexpectedly. If something can help me achieve my life goals better, the entire planning cascade gets reprioritized from that point on. I have done things like defer personal projects, drop ideas that turned out to be impractical after prototyping (an example of a wro…

> Leisure time is very much part of the daily plan. I put tasks like jogging, workout, reading, going out in all my plans. This kind of discipline sounds impressive. (I don't think I can follow something quite so meticulous: it'll probably confuse me.) How do you fill out a `todo`? Are they different for each category? are they mostly similar? under the same template?

I can't speak for OP, but I've been addressing "leisure planning" primarily with logging and reminders instead of planners: I received a Fitbit over the holidays which has done a great job of encouraging me to block out 10 minute activity breaks and to stick to a certain wake-up time. I just used break time to do some cleaning and often start chores like laundry and dishes on breaks too. When the "activity day" ends, it's functionally like "work is over, real leisure can begin," although since I am working independently I tend to spread everything across the day, just now I bias towards household chores and physical work early in the day, and mental work later. It works for me since I no longer have to feel disciplined about physical activity - it's simply built into the schedule that I will get up and do something, so something will get done at random, and when the break is over I can just put it down and come back to it.

For gym time I use the FitNotes Android app to track progress and set session goals. I have done this for about two years successfully. Since this has gotten me on a roll, most recently I installed ActivityWatch to correlate the sleep/activity/health metrics against my screen time. What I find most important for myself is closing the loop of goals/plans/feedback: if some part of it is missing then progress stops. Usually it's lack of feedback that causes the biggest problems.

Re: Ask HN: How do you organize everything you want to do?

#225
post #138

Earlier quoted context omitted.

That seems _much_ more convoluted than a synced notes app. Worth the effort?

For anyone that already uses git for work, it doesn't seem like much of a difference from normal workflows. I also use git to handling backup and syncing of a bunch of personal data. One of my projects for the new year is I've started keeping a daily journal both for personal stuff and for work. I have a git repo with two folders "Personal" and "Work". I run "vim `date -I`" to open a file for the current day and add…

Mobile?

Re: Ask HN: How do you organize everything you want to do?

#226
post #225

Earlier quoted context omitted.

For anyone that already uses git for work, it doesn't seem like much of a difference from normal workflows. I also use git to handling backup and syncing of a bunch of personal data. One of my projects for the new year is I've started keeping a daily journal both for personal stuff and for work. I have a git repo with two folders "Personal" and "Work". I run "vim `date -I`" to open a file for the current day and add…

Mobile?

Not a priority for me. I actually don't even own a smartphone. I'm not saying using git to manage things is the right solution for everyone, but it does make sense for a lot of use cases.

Re: Ask HN: How do you organize everything you want to do?

#227
post #29

I would recommend for you to read and implement the organization/productivity system from Getting Things Done by David Allen [0]. It discusses essentially your main problems of dividing up your life into projects and timing yourself. The system also includes sections for putting some of your ideas in an 'Incubate', basically putting it off for another day once you get through what you have. Having a running list of a…

I can also recommend GTD, it was definitely an eye opener. A few takeaways for me: * There is no (need for) 1 list to rule them all. I'm using Google Inbox, Calendar, Keep, Post-it notes in the house on doors & walls, and a handwritten notebook for my day job. * Inbox helped me organize a lot better. Snooze is great for getting an empty inbox. It used to have "snooze to someday" to incubate, but unfortunately that's…

Yup. I use Gmail Snooze + Google Calendar.

Re: Ask HN: How do you organize everything you want to do?

#229

4 text files that go from vague life goals down to concrete hourly tasks: - todo-year.txt : all goals for the year - todo-month.txt : track subset of annual goals to finish this month - todo-week.txt : track all monthly high-level tasks to finish this week - todo.txt : daily task plan based on weekly plan. Switch tasks every 1 hour. In a day, I plan for about 4 tasks, so each task ends up getting about 2 hours. Self-…

I do something very similar but I use a Trello board with columns like these. Specifically: - Daily - Weekly - Monthly - [YEAR] Completed I like Trello because the cards support checklists, due dates, and comments which are great features for promoting habits associated with getting stuff done. Some cards are recurring (getting moved from monthly or weekly to daily column), others are finishable. I take a small but r…

have the same setup actually although I use kanban zone a site I worked on instead =)

Re: Ask HN: How do you organize everything you want to do?

#230
After plenty of trial and error I ended up using 3-item mini todo lists and a bare minimum of "action" categories. The system worked well so I felt comfortable writing it up as https://easyproductivity.com - it's free and open right now so please forgive the self promo.
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