Earlier quoted context omitted.
Its about 10PM here. I got back from work 3-4 hours ago and my phone just beeped and I could read the email with simply a flick of a finger and saw that it was a work related email though I was having dinner at that time. Now, though I am at home that's running on a thread at the background in my head since then. This is perhaps just one use case but it's hardly surprising that people now want to go back to way it wa…
don't put work email on your phone
I check my mail a couple times a day during work hours, usually when I arrive in the morning, after our standup, after my lunch break, sometime during the afternoon and before I leave (but not right when I want to leave, at least a couple of minutes beforehand).
I always pay close attention to immediately deal with all mail I receive, i.e. complete the task immediately (usually if less than five to ten minutes are required), write a to-do item or (my favorite option) archive the mail. The important part is to get it out of your brain and besides archiving or doing it, the best other way is to write it down.
This obviously only works if real time critical information is not usually sent via email (unexpected, action required immediately and minutes to hours required, depending on the complexity) and if no one expects email to be used for time critical information. Luckily we have policies in place to both ensure that email is used for non time-critical information and other more direct channels (Slack, phone, coming over in person) are used for actual time critical information.
I know that this culture part is often the actual hard one. If people expect you to immediately react to email then there is not much you can do inside the expectations and you probably have to turn notifications on.
Even if you leave notifications on, dealing with email immediately (picking doing it immediately, writing a to-do, archiving it) is still a time-management basic and extremely helpful, but it doesn’t work very well if you have that notification gnawing your nerves somewhere in your brain. Dealing with email immediately actually has to mean dealing with it immediately, i.e. the first time you take notice of it.
(This is a very German perspective, though. My probably biased and also very limited experience in communicating with people in the US was one of general hyperactivity and I had the impression that many treated email sort of like a real time communications channel with weird expectations about response times.)