The organization of my digital assets is rather ... haphazard! Some files (create, downloaded, received from others) on one computer. Some on another computer. Some files are backed up, some of those backups are not regular. Photos are on the phone, but not on the computer. The phone syncs photos to a large cloud provider, but photos deleted from the phone don't get deleted in the cloud. Videos occasionally get copied to a USB drive connected to the TV. Some data is shared with others via cloud providers, other is not. Files in the various computers are disorganized across folders, filenames, multiple versions in different places.. and so on.
I'm imagining that many of you have clean, well-organized, backed up digital assets across a variety of computers and cloud providers. Curious how you do it in terms of i) Motivation ii) organization schemes (e.g. Johnny Decimal? PARA?) iii) Tools and processes, potentially across file-types (e.g. Photos vs documents, files created by yourself vs obtained elsewhere) iv) Any sharing you do (e.g. with Spouse, family, friends) v) Prevent entropy from growing. vi) Any other points/topics to be considered?
Please share your data organization best practices, warnings, success stories, pitfalls etc.