Ask HN: Do you plan your next day ahead?

I keep a bullet journal, which is mainly for journaling and long-term planning.

Some days I write a list of tasks on a piece of paper.

I put events with a definite time in my calendar (add with Fantastical, review with Calendar app, Week Cal + Fantastical on iPhone, Calendars 5 on iPad).

I put "someday" tasks and tasks that have a definite due date in Things on Mac and iOS (the new version is one of the best pieces of software I've ever used). The new Things also integrates calendar events into the "Today" view, which is quite useful. But I don't look at it every day.

Previously I used "2do" with "smart lists" corresponding to a priority matrix ("important urgent", "important not urgent", "not important urgent", "not important not urgent.") It was a bit too complicated and I switched to Things when the new version came out a couple months ago.

I also used to have a daily checklist in 2do, but after it became habit, I found I didn't need it anymore. I highly recommend a daily checklist for anyone recovering from burn-out, depression, or similar.

I've just switched to doing high-level planning in a "Master Plan" document in Quip. It's already quite detailed and covers most aspect of my life.

Otherwise lately I organize my days into 3 or 4 timed 1-2 hour focused work "zones", with as much ceremony as time affords, to the point of making special drinks, listening to specific music depending on the theme, and lighting candles.

I'm also experimenting with 3 10-minute open-ended thinking periods per day, for which I have alarms set in my phone.

The latter two habits have been very effective. I'd tried Pomodoro in the past, but I find that ceremony is important.

That sounds pretty exotic, but the major insight from the past 10 years of trying things is that finding the one right system is a fool's errand. Trying many different systems – the simpler the better – and letting them evolve naturally works best for me.

I really liked this video by Scott Hanselmann (https://youtu.be/FS1mnISoG7U?t=8m2s) about scaling yourself and I liked this video that came out recently (https://www.youtube.com/watch?v=LO1mTELoj6o) about behaviours that maximize your misery.

What I took from these two videos is that goals are important and in order to reach these goals, you need to find a way to keep yourself accountable without creating goals that are vague or unattainable.

I have just started writing a bunch of to-do lists on Google Keep and then I try to group various tasks and assign 3 per day. The goal is to focus on 3 things per day that build into 3 major areas of focus for the week which fuels 3 goals for the month... and so forth.

With that said, I missed some of the to-do's for a couple of days for this last week, but I prioritized other items that had come up spontaneously and completed the majority of the to-do's. At the very least, when I fail, I can at least look at what I had accomplished and not feel as bad.

Hope this helps.

My tools:

- Calendar

- Devonthink for Notes and meeting summaries

- adhoc notebooks made out of waste paper

- Due for routine deadlines (file your expenses, etc)

The key is to get your stuff as done as it needs to be and be able to shut off work when you leave. Don't fetishize capturing every task. Delegate tasks as soon as possible to others.