My team’s current systems: - Most deep discussions happen on blog posts including project status. We use (and built) https://wordpress.com/p2/. We don’t use email. - Start of week everyone prompted to post what they did last week and what they plan to do this week. Also have a kinda fun ice breaker question that is easy (e.g avoid asking about favorites) and sometimes generates discussion. Last week was “Pick an olympic sport to represent your life.” - Daily Slack prompt to give folks a place to report on yesterday/today. The most important thing is how people feel though. “Pick a red/yellow/green emoji for your status” and “What feels risky or a blocker?”. Create space for feelings. - weekly team meeting is then about discussions and never about status. How do we solve X? How do we feel about Y? - debugging and such does occur in Slack but longer discussions are on blog posts/comments and so can be long. - I do 1-1s weekly for new folks and bi-weekly for longer term folks. Encourage sync 1-1s between the team also.
A lot of the prompts can be automated. I dont consider them mandatory, if you get them right then folks will be happy to do them because they feel the utility of them.
https://ma.tt/2020/04/five-levels-of-autonomy/ Is a good read too.
Iterating is very important though (which you are doing yay!), I’ve tried lots of different cadences/systems but the above is the core of what my team has used for 3-4 years now and I’m pretty happy with it. I still try to make sure we reconsider if we want to experiment with something new every few months. Partly why I wrote this long comment is I’m thinking if there is anything to tweak.